mar2_2009bylawamend.htm
UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
WASHINGTON,
D.C. 20549
FORM
8-K
CURRENT
REPORT
PURSUANT
TO SECTION 13 OR 15(d) OF THE
SECURITIES
EXCHANGE ACT OF 1934
Date of
report (Date of earliest event reported): February 24, 2009
Eastman
Kodak Company
(Exact
name of registrant as specified in its charter)
New
Jersey
|
1-87
|
16-0417150
|
|
(State
or Other Jurisdiction of Incorporation)
|
(Commission
File Number)
|
(IRS
Employer Identification No.)
|
343
State Street,
Rochester,
New York 14650
(Address
of Principal Executive Office) (Zip Code)
Registrant's
telephone number, including area code: (585)
724-4000
Check the
appropriate box below if the Form 8-K filing is intended to simultaneously
satisfy the filing obligation of the registrant under any of the following
provisions:
|
[ ] Written
communications pursuant to Rule 425 under the Securities Act (17 CFR
230.425)
|
|
[ ] Soliciting
material pursuant to Rule 14a-12 under the Securities Act (17 CFR
240.14a-12)
|
|
[ ] Pre-commencement
communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR
240.14d-2(b))
|
|
[ ] Pre-commencement
communications pursuant to Rule 13e-4(c)under the Exchange Act (17 CFR
240.13e-4(c))
|
Item
5.03 Amendments to Articles of Incorporation or Bylaws; Change in
Fiscal Year.
(a) On
February 24, 2009, the Board of Directors of Eastman Kodak Company (the
“Company”) approved amendments to the Company’s By-Laws. Section 2 of
Article 2 of the Company’s amended By-Laws was amended to require that, in
uncontested Director elections (i.e., elections where the number of Director
nominees does not exceed the number of Directors to be elected), Director
nominees receive the affirmative vote of a majority of the votes cast in order
to be elected to the Board of Directors of the Company. The Company’s
Majority Vote Policy, which relates to this By-Law amendment, may be found in
the “Corporate Governance” section of the Company’s website at
www.kodak.com/go/governance.
Section 1
of Article 2 of the Company’s amended By-Laws was also amended to delete a
historical reference to the Board’s previous classified Board
structure. Beginning with the 2008 Annual Meeting of the Company’s
Shareholders, all of the Company’s Directors annually stand for election to
one-year terms.
The
Company’s amended By-Laws are attached as an exhibit to this
Report.
Item
9.01 Financial
Statements and Exhibits
(d)
Exhibit
(3.2) Eastman
Kodak Company Amended and Restated By-Laws
SIGNATURE
Pursuant
to the requirements of the Securities Exchange Act of 1934, the registrant has
duly caused this report to be signed on its behalf by the undersigned hereunto
duly authorized.
EASTMAN KODAK COMPANY
By: /s/ Diane E. Wilfong
--------------------------------
Diane E. Wilfong
Chief Accounting Officer and
Controller
Date: March
2, 2009
EASTMAN
KODAK COMPANY
INDEX
TO EXHIBIT
Exhibit
No.
(3.2) Eastman
Kodak Company Amended and Restated By-Laws
exhibit32.htm
Exhibit
(3.2)
EASTMAN
KODAK COMPANY
A New
Jersey Corporation
AMENDED
AND RESTATED BY-LAWS
Amended
February
24, 2009
Article
1
SHAREHOLDERS
Section
1. Annual Meetings of Shareholders.
An annual
meeting of the shareholders of the corporation, for the election of directors
and for the transaction of other business properly before the meeting, shall be
held in each year, on the date and at the time and place, as shall be fixed from
time to time by the Board of Directors (the “ Board
”).
Section
2. Special Meetings of Shareholders.
Special
meetings of the shareholders, except where otherwise provided by law or these
by-laws, may be called to be held on the date and at the time and place fixed by
the Board, the Chairman of the Board (the “ Chairman ”), or the
President, and shall be called by the Chairman, the President or the Secretary
at the request in writing of a majority of the Board or at the request in
writing of shareholders owning, in the aggregate, shares entitled to at least
10% of the total number of votes represented by the entire amount of capital
stock of the corporation issued and outstanding and entitled to vote at the
meeting. The request shall state the purpose or purposes of the proposed
meeting and shall include (i) a request for the inclusion in the notice of
meeting of the proposal(s) the requesting shareholder(s) desires to bring before
the meeting, (ii) the text of the proposal(s), (iii) the requesting
shareholder(s)’ name(s) and address(es) and (iv) the number and class of all
shares of each class of stock of the corporation owned of record and
beneficially (pursuant to Rules 13d-3 and 13d-5 under the Securities Exchange
Act of 1934 (the “
Exchange Act ”)) by the requesting shareholder(s). The Secretary
shall (as promptly as practicable but in no event more than ten days following
delivery of a request) determine whether the request has been made by
shareholders owning and holding, in the aggregate, the number of shares
necessary to request a special meeting pursuant to this Section 2. Upon
the Secretary’s finding that the requisite number of shares have made the
request, the Board shall determine (as promptly as practicable but in no event
more than ten days following the date of the Secretary’s finding) whether the
request is valid under applicable law, and if the request is determined to be
valid shall fix a place and time for the meeting, which time shall be not less
than ninety nor more than one hundred days after the receipt of the meeting
request.
Section
3. Notices of Meetings of Shareholders.
Notice of
annual and special meetings of shareholders shall be given, not less than ten
nor more than sixty days before the meeting, to each shareholder of record
entitled to vote at the meeting, setting forth the date, time, place, and
purpose or purposes of the meeting. The notice shall be given by mail or any
other method permitted by law to each shareholder of record entitled to vote at
the meeting, directed to the shareholder at the shareholder’s address as it
appears on the stock books of the corporation.
Section
4. Quorum.
Unless
otherwise provided by law or the Certificate of Incorporation, the holders of
shares entitled to cast a majority of the votes at a meeting of shareholders
shall constitute a quorum at the meeting. Any action, other than the
election of directors, shall be authorized by a majority of the votes cast at
the meeting by the holders of shares entitled to vote thereon, unless a greater
plurality is required by law or the Certificate of Incorporation. Less
than a quorum may adjourn the meeting. No notice of an adjournment of the
meeting shall be necessary if the Board does not fix a new record date for the
adjourned meeting and if the time and place to which the meeting is adjourned
are announced at the meeting at which the adjournment is taken and if at the
adjourned meeting only such business is transacted as might have been transacted
at the original meeting.
Section
5. Qualifications of Voters.
At each
meeting of the shareholders, each holder of record of each outstanding share of
common stock of the corporation shall be entitled to one vote on each matter
submitted to a vote. The Board may fix in advance a date not less than ten
nor more than sixty days preceding the date of any meeting of shareholders and
not exceeding sixty days preceding the date for the payment of any dividend, or
for the allotment of any rights, or for the purpose of any other action, as a
record date for the determination of shareholders entitled to notice of and to
vote at the meeting or to express consent to or dissent from any proposal
without a meeting, or for the purpose of determining shareholders entitled to
receive payment of any dividend or allotment of any right, or for the purpose of
any other action. In each case only shareholders of record at the close of
business on the date so fixed shall be entitled to notice of and to vote at such
meeting or to consent to or dissent from any proposal without a meeting, or to
receive payment of a dividend or allotment of rights or take any other action,
as the case may be, notwithstanding any transfer of any shares on the books of
the corporation after the record date.
Section
6. Voting.
The vote
for the election of directors and the vote on any question before the meeting
may be taken by ballot and shall be taken by ballot if requested at the meeting
by a shareholder entitled to vote at the meeting. Each ballot shall state
the name of the shareholder voting, if the shareholder is voting in person, or
if voting by proxy, then the name of the proxy and the number of votes cast by
the ballot. A shareholder may vote either in person or by
proxy.
Section
7. Selection of Inspectors.
The Board
may, in advance of any meeting of shareholders, appoint one or more inspectors
to act at the meeting or any adjournment thereof. If inspectors are not so
appointed, or if any inspector fails to qualify, appear or act and the vacancy
is not filled by the Board in advance of the meeting, the person presiding at
the meeting may, and on the request at the meeting of any shareholder entitled
to vote at the meeting shall, make such appointment. No person shall be
elected a director at a meeting at which the person has served as an
inspector.
Section
8. Duties of Inspectors.
The
inspectors shall determine the number and voting power of shares outstanding,
the number of shares represented at the meeting, the existence of a quorum, and
the validity and effect of proxies. The inspectors shall receive votes or
consents, hear and determine all challenges and questions arising in connection
with the right to vote, count and tabulate all votes or consents, determine the
result, and do any acts proper to conduct the election or vote with fairness to
all shareholders. In determining the number of shares outstanding, the
inspectors may rely on reports of the Treasurer or transfer agent. In
determining the voting power of each share, the inspectors may rely on reports
of the Secretary. In determining the results of any voting, the inspectors
may rely on the reports of the Secretary as to the vote required to take any
action or the vote required in an election.
Section
9. Advance Notice of Shareholder Nominees for Director and Other
Shareholder Proposals.
(a) In
addition to any other requirements under these by-laws, the Certificate of
Incorporation or applicable laws, only matters properly brought before any
annual or special meeting of shareholders of the corporation in compliance with
the procedures set forth in this Section 9 shall be considered at such
meeting.
(b) For
any matter to be properly brought before any meeting of shareholders, the matter
must be specified in the notice of meeting given by the
corporation.
(c) A
shareholder desiring to bring a proposal before an annual meeting of
shareholders (other than to nominate a director of the corporation) shall
deliver to the Secretary, the following: (i) a request for inclusion of the
proposal in the notice of meeting, (ii) the text of the proposal(s) the
shareholder intends to present at the meeting and, at the option of the
shareholder, a brief explanation of why the shareholder favors the proposal(s),
(iii) the shareholder’s name and address, (iv) the number and class of all
shares of each class of stock of the corporation owned of record and
beneficially (pursuant to Rules 13d-3 and 13d-5 under the Exchange Act) by the
shareholder and (v) any material interest of the shareholder (other than as a
shareholder) in the proposal.
(d) A
shareholder desiring to nominate a person(s) for election as director of the
corporation at an annual meeting shall deliver to the Secretary, the following:
(i) the name of the person(s) to be nominated, (ii) the number and class of all
shares of each class of stock of the corporation owned of record and
beneficially by each nominee, as reported to the shareholder by the
nominee(s), (iii) the information regarding each nominee required by paragraphs
(a), (e) and (f) of Item 401 of Regulation S-K adopted by the Securities and
Exchange Commission (or the corresponding provisions of any regulation
subsequently adopted by the Securities and Exchange Commission applicable to the
corporation), (iv) each nominee’s signed consent to serve as a director, (v) the
proposing shareholder’s name and address and (vi) the number and class of all
shares of each class of stock of the corporation owned of record and
beneficially (pursuant to Rules 13d-3 and 13d-5 under the Exchange Act) by the
shareholder. In addition, the proposing shareholder shall furnish the
corporation with all other information the corporation may reasonably request to
determine whether the nominee would be considered “independent” under the rules
and standards applicable to the corporation.
(e) Any
request to be delivered pursuant to subsection (c) or (d) hereof must be
delivered to the Secretary at the principal office of the corporation not less
than ninety nor more than one hundred twenty days prior to the first anniversary
date of the annual meeting for the preceding year; provided, however, if and
only if the annual meeting is not scheduled to be held within thirty days before
or after the first anniversary date, the request shall be given in the manner
provided herein by the later of the close of business on (i) the ninetieth
day prior the annual meeting date or (ii) the tenth day following the date
that the annual meeting date is first publicly disclosed.
Notwithstanding
anything in this Section 9(e) to the contrary, if the number of directors to be
elected is increased due to an increase in the number of directors fixed by the
Board or a change in the Certificate of Incorporation and either all of the
nominees or the size of the increased Board is not publicly disclosed by the
corporation at least one hundred days prior to the first anniversary of the
preceding year’s annual meeting, a request to be delivered pursuant to
subsection (d) hereof shall also be considered timely, but only with respect to
nominees for any new positions created by such increase, if it shall be
delivered to the Secretary at the principal executive office of the corporation
not later than the close of business on the tenth day following the first date
all of such nominees or the size of the increased Board shall have been publicly
disclosed in a press release reported by the Dow Jones News Service, Associated
Press or comparable national news service or in a document publicly filed by the
corporation with the Securities and Exchange Commission.
(f) A
shareholder desiring to call a special meeting pursuant to Article I, Section 2
of these by-laws shall comply with that Section in addition to Subsection (b) of
this Section 9.
(g) If
a shareholder has submitted a request in compliance with subsection (c) or (f)
hereof, the corporation shall include the proposal contained in the request in
the corporation’s notice of meeting sent to shareholders, unless the requested
proposal is not a proper action for shareholders to take as determined by the
Board after advice from counsel.
(h) In
no event shall the postponement or adjournment of an annual meeting already
publicly noticed, or any announcement of the postponement or adjournment,
commence a new period (or extend any time period) for the giving of notice as
provided in this Section 9.
(i) Subsections
(c) and (f) of this Section 9 shall not apply to shareholders’ proposals made
pursuant to Rule 14a-8 under the Exchange Act. This Section 9 shall not
apply to the election of directors selected by or pursuant to the provisions of
Section 5 of the Certificate of Incorporation relating to the rights of the
holders of any class or series of stock of the corporation having a preference,
as to dividends or upon liquidation of the corporation to elect directors under
specified circumstances.
(j) The
Chairman or, in the absence of the Chairman, the Chief Executive Officer, or in
the absence of the Chairman and the Chief Executive Officer, the President, or
in the absence of the Chairman, Chief Executive Officer and the President, the
Vice-President designated by the Board to perform the duties and exercise the
powers of the President, shall preside at any meeting of shareholders and, in
addition to making any other determinations appropriate to the conduct of the
meeting, shall have the power and duty to determine whether notice of nominees
and other matters proposed has been duly given in the manner provided in this
Section 9 and, if not so given, shall direct and declare at the meeting that
such nominees or other matters are not properly before the meeting and shall not
be considered. The Board may adopt by resolution the rules, regulations
and procedures for the conduct of shareholders’ meetings it shall deem
appropriate.
Section
10. Procedure for Action by Written Consent; Inspectors and
Effectiveness.
(a) In
order that the corporation may determine the stockholders entitled to consent to
corporate action in writing without a meeting, the Board shall fix a record
date, which record date shall not precede the date upon which it adopts the
resolution fixing the record date. Any shareholder entitled to vote on an
action required or permitted to be taken at a meeting of shareholders who is
seeking to have the shareholders authorize or take any such action by written
consent shall, by written notice to the Secretary, request the Board to fix a
record date. The Board shall promptly, but in no event more than ten days
after the date on which the request is received, adopt a resolution fixing the
record date. If no record date has been fixed within the time set forth
above, the record date, when no prior action by the Board is required by
applicable law, shall be the first date on which a signed written consent
setting forth the action taken or proposed to be taken is delivered to the
Secretary. If no record date has been fixed by the Board and prior action
by the Board is required by applicable law, the record date shall be at the
close of business on the date on which the Board adopts the resolution taking
such prior action.
(b) The
Board shall fix a date on which written consents are to be tabulated (the “Tabulation
Date”).
(c) Every
written consent shall bear the date of signature of each shareholder or person
acting by proxy who signs the consent, and in the case of a consent executed by
a person acting by proxy, a copy of the proxy shall be attached. No action
by written consent shall be effective unless by the Tabulation Date (or in the
event the Board fails to set a Tabulation Date, by the date required under
applicable law) a written consent or consents (after taking into account any
consent revocations) signed by a sufficient number of shareholders to take such
action are delivered to the corporation.
(d) Promptly
following the receipt of any consents with respect to a proposed corporate
action, after taking into account any consent revocations, the corporation shall
promptly engage independent inspectors of elections for the purpose of promptly
performing a ministerial review of the validity of the consents and revocations,
counting and tabulating the valid consents, making a written report certifying
the results thereof promptly following the Tabulation Date, and performing other
proper incident duties. Nothing contained in this paragraph shall in any
way be construed to suggest or imply that the Board or any shareholder shall not
be entitled to contest the validity of any consent or revocation thereof,
whether before or after such certification by the independent inspectors, or to
take any other action (including, without limitation, the commencement,
prosecution or defense of any litigation with respect thereto, and the seeking
of injunctive relief in such litigation).
Article
2
DIRECTORS
Section
1. Directors and Term of Office.
The Board
shall consist of as many directors, not less than nine nor more than 18, as may
from time to time be determined by the Board. Directors shall be, at all times
during their terms, bona fide shareholders of the corporation. All
directors shall hold office until the next annual meeting and until their
successors shall be duly elected and qualified.
Section
2. Election of Directors.
A nominee
for director shall be elected to the Board if the nominee receives a majority of
the votes cast. A nominee receives a majority of the votes cast if
the votes “for” such nominee’s election exceed the votes “against” such
nominee’s election. However, directors shall be elected by a
plurality of the votes cast in any contested election for
directors. A contested election is any election in which the number
of nominees seeking election is more than the number of directors to be elected
and shall include any meeting of shareholders for which (i) the Secretary
receives a notice that a shareholder has nominated a person for election to the
Board in compliance with the advance notice requirements for shareholder
nominees for director set forth in Article 1, Section 9 of these by-laws and
(ii) such nomination has not been withdrawn by such shareholder on or before the
tenth day before the corporation first mails its notice of meeting for such
meeting to the shareholders. Shareholders will be permitted only to
vote “for” or “withhold” authority in a contested
election.
Section
3. Vacancies.
In the
event of a vacancy occurring in the Board, including a vacancy resulting from an
increase in the number of directors as provided in Section 5 of the Certificate
of Incorporation and Section 1 of this Article, and unless the Board determines
to reduce the size of the Board to eliminate the vacancy, the vacancy shall be
filled by the affirmative vote of a majority of the directors then in office,
although less than a quorum, or by a sole remaining director and the directors
so chosen shall hold office until the next succeeding annual meeting of
shareholders.
Section
4. Compensation.
Directors
may receive from the corporation reasonable compensation for their services,
including a fixed sum and expenses for attendance at meetings of the Board and
at meetings of committees of the Board as shall be determined from time to time
by the Board.
Section
5. Regular Meetings of Directors.
The Board
shall by resolution schedule regular Board meetings.
Section
6. Notice of Regular Meetings of Directors.
No notice
shall be required to be given of any regular meeting of the Board except as the
Board may require.
Section
7. Special Meetings of Directors.
Special
meetings of the Board may be called at any time by the Chairman or any two
directors and may be held at any time and place within or without the State of
New Jersey.
Section
8. Notice of Special Meetings of Directors.
Notice of
each special meeting of the Board, stating the day, time, place, and purpose or
purposes thereof, shall be given by the Chairman of the Board, the Secretary or
any two directors to each director not less than two days by mail or one
day by facsimile, telephone (including voice mail) or, electronic mail, prior to
the date specified for the meeting. Special meetings of the Board may also
be held at any place and time, without notice, if all the directors are either
present at the meeting or sign a waiver of notice, either before or after the
meeting.
Section
9. Quorum.
At any
meeting of the Board a quorum shall consist of a majority of the total number of
directors and, except as otherwise provided by law or these by-laws, a majority
of directors at a meeting at which a quorum is present shall decide any question
that may come before the meeting. A majority of the directors present at
any regular or special meeting, although less than a quorum, may adjourn the
meeting from time to time, without notice other than announcement at the
meeting, until a quorum is present. At the adjourned meeting at which a
quorum shall be present, any business may be transacted which might have been
transacted at the original meeting.
Section
10. Action of Directors or Committees Without a Meeting or When Directors
are in Separate Places.
Any
action required or permitted to be taken pursuant to authorization voted at a
meeting of the Board or any Board committee may be taken without a meeting if,
prior or subsequent to the action, all directors or members of the committee, as
the case may be, consent thereto in writing and the written consents are filed
with the minutes of the proceedings of the Board or committee. Any or all
directors may participate in a meeting of the Board or committee by means of a
conference telephone or any means of communication by which all persons
participating in the meeting are able to hear each other.
Section
11. Common Directorship and Director’s Personal Interest.
No
contract or other transaction between the corporation and one or more of its
directors, or between the corporation and any other corporation, firm or
association of any type or kind in which one or more of this corporation’s
directors are directors or are otherwise interested, shall be void or voidable
solely by reason of such common directorship or interest, or solely because such
director or directors are present at the meeting of the Board or a committee
thereof which authorizes or approves the contract or transaction, or solely
because the votes of such director or directors are counted for such
purpose, if, any one of the following is true: (1) the contract or other
transaction is fair and reasonable as to the corporation at the time it is
authorized, approved or ratified; or (2) the fact of the common directorship or
interest is disclosed or known to the Board or committee and the Board or
committee authorizes, approves or ratifies the contract or transaction by
unanimous written consent, providing that at least one director so consenting is
disinterested, or by a majority of the directors present at the meeting and also
by a majority of the disinterested directors, even though the number of the
disinterested directors is less than a quorum; or (3) the fact of the common
directorship or interest is disclosed or known to the shareholders and they
authorize, approve, or ratify the contract or transaction. Common or
interested directors may be counted in determining the presence of a quorum at a
Board or committee meeting at which a contract or transaction described in this
by-law is authorized, approved or ratified.
Article
3
EXECUTIVE
COMMITTEE AND OTHER COMMITTEES
Section
1. Establishment of Executive Committee and Other Committees.
There may
be an Executive Committee, consisting of three or more directors, one of whom
shall be the Chairman, appointed by the Board and such other committees,
consisting of one or more directors, as from time to time established by a
majority of the total number of directors the corporation would have if there
were no vacancies (the “ Entire Board
”). All committee members shall be appointed for the term of one year but
shall hold office until their successors are elected and have qualified.
Any member of any committee, however, may be removed by the affirmative vote of
a majority of the Entire Board. The Board may determine whether any
committee shall be composed in part or entirely of directors who are independent
of the corporation. The Board shall make all determinations of whether a
director is independent.
Section
2. Vacancies.
In the
event of a vacancy occurring in any committee, the Board, by resolution adopted
by a majority of the Entire Board, may fill the vacancy for the unexpired
term.
Section
3. Powers of Committees.
Subject
to the limitations and regulations prescribed by law, including the New Jersey
Business Corporation Act, or these by-laws or by the Board, the committees
established by the Board shall have and may exercise all the authority of the
Board, subject to their respective charters, except that no committee may make,
alter, or repeal any by-laws, elect any director, remove any director or
officer, submit to shareholders any action that requires shareholder approval,
or amend or repeal any resolution of the Board establishing such committee or
any other resolution of the Board which by its terms may be amended or repealed
only by the Board.
Section
4. Regular Meetings.
The
members of the Committee may by resolution schedule regular committee
meetings.
Section
5. Notice of Regular Meetings.
No notice
shall be required to be given of any regular meeting of any
committee.
Section
6. Special Meetings.
Special
meetings of the Executive Committee may be called at any time by the Chairman,
the Chair of the committee, or by any two members of the committee and may be
held at any place within or without the State of New Jersey and at any time.
Special meetings of any other committee may be called as the committee may
determine.
Section
7. Notice of Special Meetings.
Notice of
each special meeting of any committee, stating the meeting time, place, and
purpose or purposes, shall be given by the Chair of the committee or by any two
members of the committee, or, with respect to the Executive Committee, the
Chairman or the Secretary or by any two members of the Executive
Committee, to each member of the committee not less than two days by mail or one
day by facsimile or telephone (including voice mail) or by electronic mail,
prior to the meeting date. Special meetings of any committee may also be
held at any place and time, without notice, by unanimous consent of all the
committee members or if all the committee members are present at the
meeting.
Section
8. Quorum.
At any
committee meeting a majority of the committee members shall constitute a quorum
and, except where otherwise provided by law or these by-laws, a majority of
committee members at a committee meeting at which a quorum is present shall
decide any question that may come before the committee meeting. A majority
of the committee members present at any regular or special committee meeting,
although less than a quorum, may adjourn the committee meeting from time to
time, without notice other than announcement at the meeting, until a quorum is
present. At such adjourned committee meeting at which a quorum shall be
present, any business may be transacted which might have been transacted at the
original committee meeting.
Section
9. Committee Charters.
Each
committee may and, if directed by the Board, shall establish a charter
reflecting its function, charge, and responsibilities. The charter shall
be prepared by the committee and shall be subject to approval by the
Board.
Section
10. Committee Reports.
Each
committee shall report its actions taken at committee meetings to the Board at
the next meeting of the Board following the committee meeting unless the
committee meeting occurred fewer than two days before the Board Meeting, in
which case, the committee report may be made at the second regular Board after
the committee meeting.
Article
4
OFFICERS
Section
1. Officers Enumerated.
The
officers of the corporation shall be a Chairman of the Board, a Chief Executive
Officer, a President, one or more Vice-Presidents, a Secretary, a Treasurer, a
Controller, and may include one or more Assistant Vice-Presidents, Assistant
Secretaries, Assistant Treasurers, and Assistant Controllers, all of whom shall
be elected by the Board. The Chairman shall be a director of the
corporation. One person may hold more than one office. The Board may
designate the officers who shall be the chief operating officer, the chief
financial officer, and the chief legal officer of the
corporation.
Section
2. Other Officers.
The Board
may by resolution elect other officers, managers, agents, employees, or
committees it deems necessary, who shall hold their offices for the terms and
shall have the powers and perform the duties as shall be prescribed by the Board
or the by-laws. One person may hold more than one office.
Section
3. Term of Office.
All
officers elected by the Board shall be elected for one year terms, but shall
hold office until their successors are elected and have qualified. Any
officer elected by the Board may be removed at any time by the affirmative vote
of majority of the Entire Board.
Section
4. Vacancies.
If any
officer vacancy shall occur, the Board may fill it for the unexpired
term.
Section
5. The Chairman of the Board.
The
Chairman shall preside at all meetings of the Board and at all meetings of the
shareholders and shall perform other duties as directed by the
Board.
Section
6. The Chief Executive Officer.
The Chief
Executive Officer shall have the general powers and duties of supervision and
managements of the property and affairs of the corporation which usually pertain
to the office, and shall perform all other duties as directed by the
Board. In the absence of the Chairman, the Chief Executive Officer shall
preside at shareholder meetings and, if a director, Board meetings. In the
absence or disability of the Chairman, the Chief Executive Officer, if a
director, shall perform the duties and exercise the power of the
Chairman.
Section
7. The President.
The
President shall have the powers and perform the duties which usually pertain to
the office, and shall perform all other duties as directed by the Board or the
Chief Executive Officer. In the absence of the Chairman and the Chief
Executive Officer, the President shall perform the duties and exercise the
powers of the Chief Executive Officer and, if a director, the
Chairman.
Section
8. The Vice-Presidents.
Each
Vice-President shall have the powers and perform the duties which usually
pertain to the office or as the Board, the Chairman, Chief Executive Officer or
the President may direct. In the absence or disability of the Chairman,
Chief Executive Officer and President, the Vice-President designated by the
Board shall perform the duties and exercise the powers of the Chief Executive
Officer, President and, if a director, the Chairman.
Section
9. The Secretary.
The
Secretary shall issue notices of all meetings of shareholders and of the
directors and of the Executive Committee where notices of such meetings are
required by law or these by-laws. The Secretary shall keep the minutes of
meetings of shareholders and of the Board and of the Executive Committee and
shall sign instruments requiring the Secretary’s signature, and shall perform
other duties usually pertaining to the office and as the Board or the Chairman
may direct.
Section
10. The Treasurer.
The
Treasurer shall have the care and custody of all the moneys and securities of
the corporation. The Treasurer shall cause to be entered in books of the
corporation, full and accurate accounts of all moneys received and paid, shall
sign instruments requiring the signature of the Treasurer, and shall perform
other duties usually pertaining to the office and as the Board or the Chairman
shall direct.
Section
11. The Controller.
The
Controller shall have the custody and operation of the accounting books and
records of the corporation and shall establish and maintain adequate systems of
internal control, disclosure control, and audit to safeguard the assets of the
corporation and shall perform other duties usually pertaining to the office and
as the Board and the Chairman may direct.
Section
12. Assistant Vice-Presidents, Assistant Secretaries, Assistant Treasurers
and Assistant Controller.
The
duties of any Assistant Vice-Presidents, Assistant Secretaries, Assistant
Treasurers and Assistant Controller shall be those usually pertaining to their
respective offices and as may be properly required of them by the Board or by
the officers to whom they report.
Article
5
RESERVED
Article
6
CAPITAL
STOCK
Section
1. Stock Certificates.
Shares of
stock of the corporation shall be represented by certificates, or shall be
uncertificated shares that may be evidenced by a book-entry maintained by the
transfer agent and/or registrar of such stock, or a combination of
both.
To the
extent that shares are represented by certificates of stock, such certificates
shall be issued only in numerical order with or without an alphabetic prefix or
suffix. Certificates shall be signed by or bear the facsimile signatures of the
Chairman, the President, or one of the Vice-Presidents and the Secretary, the
Treasurer, Assistant Secretary or Assistant Treasurer. Certificates shall also
be signed by or bear the facsimile signature of one of the transfer agents and
of one of the registrars of the corporation as permitted or required by law. In
case any officer, transfer agent or registrar who has signed or whose facsimile
signature has been placed upon any such certificate shall thereafter have ceased
to be such officer, transfer agent or registrar before the certificate is
issued, it may be issued by the corporation with the same effect as if the
signatory had not ceased to be such at the date of its issue.
Section
2. Transfer of Shares.
Transfers
of certificated shares, except where otherwise provided by law or these by-laws,
shall be made on the books of the corporation pursuant to authority granted by
power of attorney duly executed and
filed by
the holder thereof with one of the transfer agents, upon surrender of the
certificate or certificates of the shares and in accordance with the provisions
of the Uniform Commercial Code as adopted in New Jersey and as amended from time
to time.
Transfers
of uncertificated shares, except where otherwise provided by law or these
by-laws, shall be made on the books of the corporation upon receipt of proper
transfer instructions from the registered holder of the uncertificated shares or
by such person's attorney lawfully constituted in writing and in accordance with
the provisions of the Uniform Commercial Code as adopted in New Jersey and as
amended from time to time.
Section
3. Transfer Agents and Registrars.
The Board
may at any time appoint one or more transfer agents and/or registrars for the
transfer and/or registration of shares of stock, and may from time to time by
resolution fix and determine the manner in which shares of stock of the
corporation shall be transferred and/or registered.
Section
4. Lost, Stolen or Destroyed Certificates.
Where a
certificate for shares has been lost, apparently destroyed, or wrongfully taken
and its owner fails to so notify the corporation or the transfer agent within a
reasonable time after having notice of the fact and the transfer agent or the
corporation registers a transfer of the shares before receiving notification,
the owner shall be precluded from asserting against the corporation any claim
for registering the transfer of the shares or any claim to a new
certificate.
Subject
to the foregoing, where the owner of shares claims that the certificate
representing the shares has been lost, destroyed, or wrongfully taken, the
corporation shall issue a new certificate in place of the original certificate
if the registered owner thereof, or the owner’s legal representative, (a)
requests the issue of a new certificate before the corporation has notice that
the certificate has been acquired by a bona fide purchaser; (b) makes proof, in
the form as the corporation prescribes, of ownership and that the certificate
has been lost, destroyed or wrongfully taken; (c) files either (i) an assumption
of liability by a surety approved by the corporation under a blanket lost
instrument indemnity bond, substantially in the form approved by the
corporation, or (ii) an indemnity bond in the form and with the surety and in
the
amount
(open or specified) as may be approved by the corporation, indemnifying the
corporation and its transfer agents and registrars against all loss, cost and
damage which may arise from issuance of a new certificate in place of the
original certificate; and (d) satisfies any other reasonable requirements
imposed by the corporation. Approvals or any requirements pursuant to this
section by the corporation may be granted or imposed by the Chairman, the
President, any Vice-President, the Secretary, any Assistant Secretary, or any
other officer as authorized by the Board.
Article
7
DIVIDENDS
AND FINANCES
Section
1. Dividends.
Dividends
may be declared by the Board and paid by the corporation at the times determined
by the Board, pursuant to the provisions of the New Jersey Business Corporation
Act. Before payment of any dividend or making of any distribution of net
profits there may be set aside out of the net profits of the corporation the
sums determined by the Board from time to time, in its absolute discretion, to
be proper and for the purposes determined by the Board to be conducive to the
interests of the corporation.
Section
2. Finances.
All funds
of the corporation not otherwise employed shall be deposited in its name in, and
shall be subject to application or withdrawal from, banks, trust companies or
other depositories to be selected in accordance with and in the manner and under
the conditions authorized by, or pursuant to the authority of, resolutions of
the Board. All checks, notes, drafts and other negotiable instruments of
the corporation shall be signed by the officer, officers, agent, agents,
employee or employees authorized by, or pursuant to the authority of,
resolutions of the Board. No officers, agents, or employees, either singly
or together, shall have power to make any check, note, draft, or other
negotiable instrument in the name of the corporation or to bind the corporation
thereby, except as may be authorized in accordance with the provisions of this
section.
Article
8
GENERAL
Section
1. Form of Seal.
The seal
of the corporation shall be two concentric circles with the words and figures
“Eastman Kodak Company, Incorporated, 1901” between the circles and a
monogram of the letters EKC in their center. The seal may be an
impression, a drawing or a facsimile thereof as determined from time to time by
the Board.
Section
2. Indemnification of Directors, Officers and Employees.
(a) The
corporation shall indemnify and hold harmless against all liabilities any person
who is or was a director or officer, including the director’s or officer’s
estate (an “
Indemnitee ”), who is or was a party to or threatened to be made a party
to any action, suit or proceeding, whether civil, criminal, administrative,
investigative or otherwise in respect of any past, present or future matter,
including any action suit or proceeding by or in the right of the corporation
(an “ Action
”), by reason of the fact that the Indemnitee is or was serving as a director,
officer, employee or agent of the corporation or is or was serving at the
request of the corporation as a director, officer, trustee, employee or agent of
any other enterprise; provided,
however, that the corporation shall not indemnify an
Indemnitee if a judgment or other final adjudication adverse to the Indemnitee
establishes that the Indemnitee’s acts or omissions (a) were acts or omissions
that the Indemnitee knew or believed to be contrary to the best interests of the
corporation or shareholders in connection with a matter to which he had a
material conflict of interest, (b) were not in good faith or involved a knowing
violation of law or (c) resulted in receipt by such person of an improper
personal benefit. Subject to the receipt by the corporation of an
undertaking by the Indemnitee to repay Expenses if there shall be a judgment or
other final adjudication that the Indemnitee is not entitled to receive
reimbursement of Expenses from the corporation, the corporation shall pay or
reimburse within 20 days following the later of (i) the receipt of such
undertaking and (ii) receipt of a demand from the Indemnitee for payment or
reimbursement of Expenses, in advance of final disposition or otherwise, to the
full extent authorized or permitted by law, Expenses as incurred by the
Indemnitee in defending any actual or threatened Action by reason of the fact
that the Indemnitee is or was serving as a director, officer, employee or
agent of the corporation or is or was serving at the request of the
corporation as a director, officer, trustee, employee or agent of any other
enterprise; provided , however , the
corporation shall not be required hereunder to further pay or reimburse Expenses
and, if requested by the corporation, shall be entitled to repayment of Expenses
from the Indemnitee following any plea formally entered by or formal written
admission by the Indemnitee in the Action for which the Indemnitee has sought
payment or reimbursement of Expenses or indemnification that the Indemnitee has
committed such acts or omissions establishing that the Indemnitee is not
entitled to indemnification pursuant to this subsection (a). The
Indemnitee shall be entitled to be paid or reimbursed for Expenses incurred in
any Action to obtain indemnification or payment or reimbursement of Expenses
under this subsection (a) on the same terms, conditions and limitations as the
Indemnitee is entitled to Expenses under the previous sentence. The
corporation shall not be obligated under this subsection (a) to provide any
indemnification or any payment or reimbursement of Expenses to an Indemnitee in
connection with an Action (or part thereof) initiated by the Indemnitee unless
the Board has authorized or consented to the Action (or part thereof) in a
resolution adopted by the Board. For the purposes of this Article 8,
“ Expenses ”
shall include, without limitation, all reasonable fees, costs and expenses,
including without limitation, attorneys’ fees, retainers, court costs,
transcript costs, fees of experts, witness fees, travel expenses, duplicating
costs, printing and binding costs, telephone charges, postage, delivery service
fees, and all other disbursements or expenses of the types customarily incurred
in connection with prosecuting, defending, preparing to prosecute or defend, or
investigating an Action, including any Action to obtain indemnification or
payment or reimbursement of Expenses.
(b) To
the extent authorized from time to time by the Board and subject to any terms
and conditions thereof, the corporation may, to the full extent authorized or
permitted by law, advance Expenses and indemnify and hold harmless against
liabilities any person not covered by subsection (a) of this Section 2,
including the person’s estate (an “Employee Indemnitee”), who is or was an
employee or agent of this corporation, or who is or was serving at the request
of the corporation as a director, officer, trustee, employee or agent of any
other enterprise, or the legal representative of any such person, and who is or
was a party to or threatened to be made a party to any Action by reason of the
fact that the Employee Indemnitee is or was serving in any of the foregoing
capacities.
Section
3. Non-Exclusivity of Indemnification Rights.
The right
of an Indemnitee or Employee Indemnitee to indemnification and payment or
reimbursement of Expenses by the corporation under Section 2 of this Article 8
shall be in addition to, and not in lieu of, any statutory or other right of
indemnification or payment, advancement or reimbursement of Expenses provided to
any Indemnitee or Employee Indemnitee. No amendment of this Article 8
shall impair the rights of any person arising at any time with respect to events
occurring prior to such amendment.
Article
9
AMENDMENTS
Except as
may otherwise be required by law or by the Certificate of Incorporation, these
by-laws may be amended, altered, or repealed, in whole or in part, by the
affirmative vote of a majority of the Entire Board at any regular or special
Board meeting. The shareholders, by a majority of the votes cast at a
meeting of the shareholders called for the purpose, may adopt, alter, amend or
repeal the by-laws whether made by the Board or otherwise.